Chestermere Minor Hockey : Powered by GOALLINE

Role Descriptions

HUMAN RESOURCES & GOVERNANCE DIRECTOR

POSITION OVERVIEW

Actively lead HR activities such as Diversity and Inclusion initiatives, policy and process revision, and communication.

Responsible for complaint resolution and investigations as required. Work collaboratively with the CMHA Hockey

Association (non-profit) including all diverse and dedicated leaders.

GENERAL DUTIES / KEY RESPONSIBILITIES

• Ensure Bylaws, Policies and processes are up-to-date and aligned with Hockey Canada, Hockey Alberta, CMHA

Bylaws, and other key regulatory bodies (such as Alberta Health, Provincial/Federal Legislation) where

applicable.

• Work with coaches, teams and parents to resolve conflicts and disagreements prior to escalation and to ensure

appropriate mediation and/or investigation as required.

• Actively deliver training initiatives, support HR strategies, and counsel managers/coaches/Board of Directors

through investigations and performance management.

• Targeted implementation of the Conduct Management Strategy including spearheading investigations and

forming an investigation committee as needed. Determine the severity of offence and discipline and enforce

consequences in alignment with Hockey Canada, Hockey Alberta, CMHA Bylaws and Policies and other key

regulatory bodies.

• Ensure appropriate authorities are notified of abuse and harassment as required.

• Spearhead Criminal Record Check compliance as per policy.

• Provide training & development as required.

• Inform all Trainers on the proper procedure for and importance of injury reporting and ensure Incident Report

Compliance. Notify all Trainers that it is their responsibility to properly and in a timely manner, file the injury reports

with Hockey Alberta.

• Advise and communicate applicable Health and Safety Regulations as required.

• Maintain a complaint form and submission process for complaints.

• Retain complaint and investigation files.

EQUIPMENT DIRECTOR

GENERAL DESCRIPTION
The Equipment Director reports to the Operations Director.
The Equipment Director is a voting member of the Board and is required to attend regularly scheduled meetings and support the decision making process.

RESPONSIBILITIES

The Equipment responsibilities include maintaining accurate records of all CMHA owned equipment and jerseys, supervising the storage area, arranging for the purchase of new equipment and the repair of existing equipment.

Pre Season	Inventory all equipment, jerseys, goal tending equipment and accessories. Ensure jerseys are sorted by size (U5 to U21) and grouped according to style and numbering sequence. All jerseys should be washed, and any name bars removed. Arrange for the purchase of any new equipment as approved by the Board of Directors. Arrange for the disposal of any excess equipment
During Season	Once Teams are selected, assign jerseys, goal tending equipment and locker keys to each team, ensuring the appropriate inventory forms are signed and filed.
Post Season	Be available to receive all equipment back into inventory ensuring the appropriate inventory forms are completed. Inspect equipment noting any damage etc. Prepare repair/replacement recommendations for the Board. Ensure all the lockers are cleared out. Replace locker padlocks and have the storage room door re-keyed.

MERCHANDISE RESPONSIBILITIES:

The Merchandise responsibilities include the marketing, fitting, and distribution of merchandise and apparel sanctioned for sale by the Association.

Start of Season

Coordinate merchandise and apparel sales with supplier.
Ensure all teams are notified of any apparel fitting sessions.
Order and distribute as appropriate, other merchandise offered by the CMHA for sale.

TREASURERS ASSISTANT

GENERAL DESCRIPTION
The Treasurers Assistant is accountable for coordinating CMHA team treasurers as well as all required communications and reconciliations with the Registrar, Treasurer and Fundraising Director.
Reports to:
Treasurer
RESPONSIBILITIES

Start of Season	Review and revise the ‘Team Treasurers Responsibilities’ document for any changes that are required (with assistance from Treasurer). Set budget timelines for the season. Email team treasurers: Budget & Monthly report template (to be revised as required) Team Treasurer’s Responsibilities document Bank letter for each team. Host a Team Treasurer’s meeting. Ensure all teams have submitted their team budgets by the due date. Review and file each team’s budget and ensure they are compliant with CMHA Bylaws and Policies.
During Season	In collaboration with the Registrar, keep track of all registration payments, which include: Payments through website. Post dated cheques for payment plans. E-transfers. External funding payments. Run reports to reconcile payments for registration fees. Ensure all teams submit their monthly reports by the specified due date each month. Review and file reports. Answer any emails regarding questions from the Team Treasurers. Work with Registrar and Treasurer to determine refund amounts for all coaches/managers/trainers for coaching/training courses. Keep track of all money received for elite/alternative programs including conditioning/tryout fees and money received for any development sessions and ensure everything is reconciled.
End of Season	Gather all team treasurer’s backup (bank statements, bank reconciliations, spreadsheets, invoices & receipts) and ensure all team bank accounts are closed. Provide recommendations to Board of Directors of modifications required for the role.

WEBMASTER

GENERAL DESCRIPTION
The Webmaster reports to the Social Media Coordinator. The Webmaster is a non-voting member of the Board and are encouraged to attend regularly scheduled meetings.

RESPONSIBILITIES

Maintain the CMHA website at all times
Update all information on the website as it becomes available
Track hits and provide regular reports to the Board regarding usage.

VOLUNTEER BOND COORDINATOR

GENERAL DESCRIPTION:

Report to registrar

RESPONSIBILITES

Ensure all the volunteer bond paperwork is supplied to each team manager
Ensure that each team reports monthly on the volunteer bond hours
Ensure volunteer bond cheques are returned once hours are completed
Work with teams to have all hours completed before the end of the season

TOURNAMENT COORDINATOR

GENERAL DESCRIPTION
The Tournament Coordinator reports to the Social Media Coordinator. The Tournament Director is a non-voting member of the Board and but are encouraged to attend regularly scheduled meetings.

RESPONSIBILITIES

Establish Tournament dates for the season
Book blocks of ice for each tournament
To secure tournament chairpersons for each tournament sanctioned or hosted by CMHA
To assist with the finalization schedules for each tournament
Coordinate and assist Tournament Committee with duties
Report back to the board on finished tournaments

SOCIAL MEDIA COORDINATOR

GENERAL DESCRIPTION
The Social Media Coordinator ensures all members of CMHA are informed of any activities, events, or significant policy changes throughout the season. The Social Media Coordinator is also responsible for ensuring any stories or advertisements in local newspapers are placed in a timely manner. The Social Media Coordinator is responsible for the Tournament Coordinator and the Webmaster.
The Social Media Coordinator reports to the Vice President and is a non-voting member of the Board.

RESPONSIBILITIES

Attend all Chestermere Minor Hockey Association Board of Director’s meetings and ensure any significant information arising at these meetings is noted for distribution to the members through the monthly newsletter.
Attend all Chestermere Recreational and Community Association meetings, noting any issues that may involve or affect CMHA
Ensures all CMHA teams have individual Instagram and Twitter pages
Ensures CMHA Facebook page is updated with CMHA events
Ensures all team managers have the proper social media guidelines as per CMHA guidelines
Monthly newsletters
Reports in community newspaper
Verbal report at the Annual General Meeting

ROCKIES HOCKEY LEAGUE DIRECTOR

GENERAL DESCRIPTION
The Rockies Hockey League (RHL) Director oversees the house league teams in the RHL.
The Rockies Hockey League Director is a voting member of the Board and is required to attend regularly scheduled CMHA meetings and support the decision making process.
This is a 2 year term starting May 2018.

RESPONSIBILITIES

Attend all meetings of the Rockies Hockey League. If they cannot attend, they can send a report or a representative.
Act as the go between for the League Executive and individual team staff.
Distribute all League information to teams at the beginning of and throughout the season. This includes schedules and suspensions.
Maintain a copy of all official player rosters submitted for registration.

PAST-PRESIDENT

GENERAL DESCRIPTION
The Past-President is responsible for attending regularly scheduled meetings of the Board of Directors and providing leadership for the decision making process. The position of Past-President is only recognized in years when there is a new President elected. The Past-President does not vote at any Board Meeting.

RESPONSIBILITIES

Facilitate the transition of all outstanding issues/activities from the previous year(s).
Ensure all issues are identified and recorded in minutes.
Ensure a complete set of records is available and up to date
Provide assistance and guidance to the new Board if necessary

OPERATIONS DIRECTOR

GENERAL DESCRIPTION
The Operations Director is responsible for the Evaluations process, Equipment coordinator and the Division coordinators. The Operations Director is responsible to collect the reports from the Equipment coordinator and the Division coordinators, to be forwarded to the President and Secretary. The Operations director is a voting member of the Board and is required to attend regularly scheduled meetings and support the decision making process.

RESPONSIBILITIES

Establish the Evaluations Committee
Set up the conditioning and evaluation groups in each division
Recruit and organize the evaluators and on-ice coaches for each division
Assign each player to a team and oversee the assessment of interface players and/or over/under age player placements.
Coordinate the re-assessment of any players if required.
Complete the rosters for each team and submit to the Registrar and appropriate level coordinators.

LEAGUE DIRECTOR

GENERAL DESCRIPTION
The League Director’s position is a requirement of CAHL. The League Director is the Association’s membership prime representative on CAHL’s Board of Directors. The League Director is a voting member of the Board and is required to attend regularly scheduled meetings and support the decision making process.
The League Director is responsible for collecting any reports from the League Governors.

RESPONSIBILITIES

Attend all meetings of CAHL (fines levied for non-attendance)
Raise any concerns/issues on behalf of CMHA at the CAHL meetings
Ensure CMHA is apprised of any issues/concerns/changes identified by CAHL
Perform the responsibilities as outlined in the Bylaws of CAHL

ICE DIRECTOR

GENERAL DESCRIPTION
The Ice Director is responsible for ensuring adequate ice allotments are provided to each team and that secured ice times are fully utilized. The Ice Director shall dispose of any surplus ice only through the CRCA. The Ice Director is a voting member of the Board and is required to attend regularly scheduled meetings.

RESPONSIBILITES

Participate in the budget discussions to determine the amount of ice required to support each team.
Develop an ice requirement proposal for submission to the C.R.C.A
Schedule conditioning and evaluation ice times in conjunction with the Evaluations Director
Schedule practice and game times for each team
Games include exhibition, league, playoffs and provincials in accordance with CAHL requirements
Assist with ice slot trades between teams when required
Return unusable ice slots to the CRCA with reasonable notice
Secure from the CRCA ice times for sanctioned tournaments
Maintain accurate records of ice distribution and utilization
Provide CMHA Board of Directors with monthly ice usage statements

HOCKEY DEVELOPMENT DIRECTOR

GENERAL DESCRIPTION
The Hockey Development Director is responsible for Coaching, Player, and Goaltending development of our players and coaches in our association. The Director may form a committee of members to help with this position
Hockey Development Director is a voting member of the Board and is required to attend regularly scheduled meetings and support the decision-making process.

RESPONSIBILITES

To create a unified training template for coaches in the CMHA
Responsible for booking and organizing yearly clinics for the coaches, players and goaltenders currently playing in the CMHA
Solicit and evaluate applications for Head Coach Positions for the Association
Appoint a Head Coach for every team in accordance with the policy
Book facilities for Head Coach meetings as required
Provide direction and support for Coaches
Hold clinics/meetings as required with coaches to disseminate information from CMHA and ensure issues and concerns are addressed
Ensure coaches are directing their teams in accordance with HA, CAHL and CMHA policies and regulations
Attend practices periodically to ensure that the players in the CMHA are developing in accordance with unified training template
To keep updated on any development methods that may enhance the playing experience of all players currently in the CMHA
To provide feedback and information to all goalies within the CMHA regarding training and development
To facilitate a meeting with all goalies (individually) during the season to track development
Assist level coordinators when needed

FUNDRAISING DIRECTOR

GENERAL DESCRIPTION:
The Fundraising Director reports to the Treasurer.
The Fundraising Director is a voting member of the Board and is required to attend regularly scheduled meetings and support the decision making process.
RESPONSIBILITIES:
Schedule annual fundraising activities and ensure the following:

Planning and implementing at least one major fundraising event (dance, comedy night, silent auction) planning to commence at start of season, to include volunteers from the membership. This will be in addition to a casino fundraiser.
Facilities are booked
Assemble organizing committee for each event
Hold organized meetings to plan activities
Supervise the activities and monies collected
Provide Alberta Gaming with all required paperwork at the end of the event
Prepare a summary of income/expenses for each event for presentation to the Board

Contact all team Managers and tournament Coordinators: ensure they understand their roles and responsibilities relative to fundraising, including:

That alcohol cannot be used as prizing for any Team’s fundraising nor purchased with team funds.
Raffle licenses must be obtained for all Team Raffle’s (license number must be printed on the tickets)

Responsible for the Team and Tournament Raffle License and 50/50 License draws for all Teams:

Obtain all team and tournament raffle licenses though Alberta Gaming Commission or Alberta Registries for all teams
Provide Alberta Gaming with all required paperwork at the end of the season
Purchase and distribute the 50/50 tickets and raffle permit to each Team and Tournament Coordinator as required.

Responsible for ensuring that Alberta Gaming has the most recent list of Directors at the beginning of each season.

EVENTS COORDINATOR

GENERAL DESCRIPTION:

RESPONSIBILITIES:

Report to Vice President
Ensure 2 social events are scheduled, one for the first half of the season and another in the second half of the season.
Ensure that a CMHA representative is at all CRCA and City required events.
Work with VP to set up parade float.
Work with VP on Awards night.

CIRA LIAISON

GENERAL DESCRIPTION
The Chestermere Referees Association nominates their Referee in Charge for the position of Chestermere/Indus Referee Association (CIRA) Liaison. The CIRA Liaison is responsible for providing qualified referees for league and exhibition games played on CMHA’s “home ice”.
The CIRA Liaison is a non-voting member of the Board.

RESPONSIBILITES

Pre-Season	In June, establish dates to hold Referee Clinic with the Referee’s Association. Advertise all clinics and coordinate registrations. Arrange for training rooms, and ice for referee clinic. Solicit Referees and Linesmen for the season
Start of Season	Pre-assign Referees per game sheets provided by the Ice Director in accordance with CMHA and H.A. regulations.
During Season	Meet with coaches and explain the Referee Payment process. Support coaches by providing information and interpretation provided through HA Forward to the Treasurer final referee schedule for payment. Change and adjust Referees according to schedule changes. Evaluate Referee performance on an ongoing basis. Meet with coaches and explain the Referee Payment process. Support coaches by providing information and interpretation provided through HA Forward to the Treasurer final referee schedule for payment. Change and adjust Referees according to schedule changes. Evaluate Referee performance on an ongoing basis.